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What is a records address?
A records address is the place at which the corporation’s corporate records are stored. In most cases, the records address is also the corporation’s registered office, but that’s not always the case.
What are the requirements of a records address?
A records address must be accessible to the public during normal business hours. The documents typically contained in a corporate minute book, such as corporate ledgers and registers, copies of any resolutions of the directors and shareholders, articles and bylaws of the corporation, and financial statements are required to be kept at the records address.
Who can access corporate records?
Every jurisdiction has its own rules with respect to who may receive access to the records of a corporation. Members of the public, shareholders, directors, and creditors often have the right to access certain records of the corporation upon request. Failure to provide such access may lead to a fine of up to $5,000 and potentially imprisonment (although this is very rare).
Corporate law services
The Standard and Pro incorporation packages available at allincorporated.ca each include registered office and records address services from All In Business Law. This includes acting as the registered office and records address for one year following incorporation, preparing and filing the first year’s corporate annual return, and preparing annual resolutions of the directors and shareholders to be effective on the first anniversary date of the corporation.
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